School finance workspace

Run collections, payments, and reporting from one clean system.

Built for schools that need faster collection setup, clearer payment tracking, recurring billing support, better receipt workflows, and easier collaboration between owners, collectors, and teachers.

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Setup collections

Create structured campaigns with clear payment targets

Planning

Launch collection drives with titles, time windows, pricing rules, recurring cycles, and visibility settings that match the way your school operates.

Flexible collection types Use open, fixed, targeted, or recurring collection rules without clutter.
Recurring cycle control Configure billing intervals, total cycles, and first or final payment amounts in one setup flow.
School-ready structure Keep students, classes, and collection ownership aligned from the start.
Public or private visibility Share only what needs to be visible to parents and staff.
Track payments

Keep payment activity current across cash and digital methods

Operations

Record incoming payments, verify transactions, and follow pending amounts across one-time and recurring collections without switching between disconnected tools.

Cash and gateway workflows Support front-desk collection and online payment options in one system.
Advance recurring payments Collect the current due cycle and eligible future cycles together when your account allows it.
Receipt-ready records Capture payment evidence and generate receipt output when needed.
Role-aware access Let owners, collectors, and teachers work with the right permissions.
See results

Turn collection activity into readable operational reporting

Insights

Review collection performance, identify outstanding balances, and monitor payment trends without manual spreadsheet cleanup.

Collection-level visibility Check totals, statuses, and payment progress in one place.
Outstanding tracking See which students or collections still need follow-up.
Cleaner reporting flow Move from daily operations to summaries without exporting everything first.
C

Collections that stay organized

Keep collection setup readable with statuses, schedules, recurring cycle controls, visibility settings, and simple access to follow-up actions.

P

Payments without spreadsheet drift

Reduce manual reconciliation by capturing one-time and recurring payments directly where collections and students already live.

R

Reporting built for follow-up

Move quickly from high-level performance views to the records that need action, without losing context.

Full feature list

Everything included in the collection workspace

A single system for collection planning, payment operations, student organization, reporting, and day-to-day account administration.

Collections

  • Create draft, published, paused, closed, and archived collections
  • Set pricing rules, visibility, date windows, recurring intervals, and descriptions
  • Configure recurring cycles with first, standard, and final payment amounts
  • Monitor payment totals, targets, and collection progress
  • Open collection detail pages and public collection links

Payments

  • Record cash and gateway-based payment activity
  • Supported payment types: Cash, ToyyibPay, Billplz, and HitPay
  • Support advance recurring payment selection for eligible future cycles
  • Track payment status, pending items, and verification flow
  • Capture proof and receipt-ready payment records
  • Keep collection balances updated from actual payment entries
Payment routing: All payments are made directly to your own cash handling process or your configured payment gateway account. The Collection application does not receive, hold, or route funds on your behalf.

Students and classes

  • Organize student records by academic class
  • Search and filter entries for faster operational work
  • Support collection tracking against school structure
  • Reduce scattered manual tracking outside the system

Receipts and templates

  • Generate receipts from verified payment records
  • Manage reusable receipt templates for different needs
  • Keep receipt output tied to actual collection transactions
  • Improve communication and record-keeping consistency

Reporting

  • Open collection reports from a focused reporting area
  • Review collection rate, outstanding count, and payment totals
  • Identify overdue balances and operational follow-up needs
  • Move from dashboard activity to detailed report views quickly

Accounts and access

  • Support main users, sub-users, collectors, and teachers
  • Manage school profile, main user settings, and sub-user access
  • Configure payment methods and system-level settings
  • Keep operational access aligned with role responsibilities

Start with a cleaner school collection workflow

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Current usage across the platform

Main users
3

Registered account owners using the system.

Collections
9

Collection records created for schools and campaigns.

Payments
72

Payment entries tracked across all collection workflows.

FAQ

Common questions before you start

Quick answers about pricing, setup flexibility, and how the platform supports tuition, PIBG, and other collection workflows.

No. The platform can be used without platform charges, so you can start creating and tracking collections without adding software fees into your workflow.

Yes. Parents or payers can pay online when you connect a supported payment gateway, and you can still record cash payments in the same system for one-time or recurring collections.

You can manage cash payments and configured gateway options such as ToyyibPay, Billplz, and HitPay, depending on the payment methods you enable.

Yes. The platform is mainly suitable for managing contributions, donations, and payments, including tuition fees, PIBG collections, events, and other one-time or recurring collection needs.

Yes. Receipt-ready records can be generated from verified payment entries, and direct delivery to the payer email can be enabled when needed.

Yes. You can monitor paid, pending, and outstanding amounts so follow-up work is easier to manage, including recurring cycle balances.

The platform supports students and classes. There is no separate group feature, but classes can also be used like groups when needed for organizing records.

No. It can also be used for tuition centres, PIBG committees, associations, and other organized collection workflows, even without a formal school setup.

Yes. You can use it for annual fees, trips, special programs, fundraisers, or other temporary campaigns.

Yes. You can review totals, payment activity, collection progress, and outstanding balances from the reporting area.

Payments go directly to your own cash handling process or configured gateway account. The platform does not receive, hold, or control your funds.

Yes. You can begin with one collection and expand gradually as your workflow grows.

Not necessarily. A main account can manage internal access for users based on how your organization wants to operate.